A watermark is a recognizable background image or pattern that is embedded in a document at various shades of lightness or darkness. The standard placement of a watermark is done in such a way in the background (e.g. diagonal) to catch the reader’s eye and to convey a readily recognizable message that portrays the status of the document (e.g. confidential, draft, ASAP, etc.). Of course there are other non-standard methods of embedding a watermark, such as adding your own image. Today, I had a situation where I had to embed a watermark in a Microsoft Word document; which provided me with the idea of sharing this process with others. Actually it is quite simple, and this tip may be helpful to others.
The watermark commands are available only in normal, print layout, and outline views.
- On the Format menu, point to Background, and then click Printed Watermark.
- Do one of the following: To insert a picture as a watermark (watermark: Any graphic or text, such as “Confidential,” that when printed appears either on top of or behind existing document text.), click Picture Watermark, and then click Select Picture. Select the picture you want, and then click Insert.To insert a text watermark, click Text Watermark, and then select or enter the text that you want.
- Select any additional options that you want, and then click Apply.
- To view a watermark as it will appear on the printed page, use print layout view
Microsoft Word 2007
You can insert a predesigned watermark from a gallery of watermark text, or you can insert a watermark with custom text.
- On the Page Layout tab, in the Page Background group, click Watermark.
- Do one of the following: Click a predesigned watermark, such as Confidential or Urgent, in the gallery of watermarks. Click Custom Watermark, click Text watermark and then select or type the text that you want. You can also format the text.
- To view a watermark as it will appear on the printed page, use Print Layout view.