When we are at the mercy of online (cloud based) apps, such as Gmail, it is always good to have a backup plan; especially, if the data is important to you.
One thing that I do with all my online email accounts is that I have incoming emails forwarded to another account. For example, in my case, I have Gmail (and my other accounts) configured to forward my incoming email to my inbox.com account. Once I see that my inbox.com account is nearing its’ limit, I will do a cleanup. As a matter of fact, you can setup Gmail to forward to more than one account for a double duty backup. Now, if you are concerned about backing up email you send, simply get in the habit of sending a “bcc” (blind carbon copy) to the backup account. So far this strategy has worked for me and is very easy to setup.
How to Forward Gmail to Another Email Account Automatically:
Here’s how to forward messages automatically:
- Click Settings at the top of any Gmail page, and open the Forwarding and POP/IMAP tab.
- From the first drop-down menu in the Forwarding section, select ‘Add new email address.’
- Enter the email address to which you’d like your messages forwarded.
- For your security, we’ll send a verification to that email address.
- Open your forwarding email account, and find the confirmation message from the Gmail team.
- Click the verification link in that email.
- Back in your Gmail account, select the ‘Forward a copy of incoming mail to…’ option and select your forwarding address from the drop-down menu.
- Select the action you’d like your messages to take from the drop-down menu. You can choose to keep Gmail’s copy of the message in your inbox, or you can send it automatically to All Mail or Trash.
- Click Save Changes.
You also can set up filters to forward messages that meet specific criteria. You can create 20 filters that forward to other addresses. You can maximize your filtered forwarding by combining filters that send to the same address.