CloudOn brings Microsoft Office® to your Tablet Computer and Phone for FREE

Appears in today’s world of computing we are definitely moving away from the desktop form of computing to the more mobile form of computing, such as tablets and smartphones. In the end, no matter which direction we go, we still need to use the computer, whether it be in the form of desktop or tablet, to get our work done.

Working on a Microsoft Word, Excel or Powerpoint  file on a tablet vs. a desktop can be a real challenge. As we continue to move toward the tablet form of computing I am seeing more and more applications that are trying to emulate the desktop experience of using Word, Excel or Powerpoint on the tablet. As a matter of fact, I have many of these types of apps installed on my tablet and really in the end I am not using them to edit or create documents; instead, I use them more or less as a document viewers.

This past week I happened across another Android and iPad app, called CloudOn that really looks promising and is very close to emulating the desktop when it comes to creating, reviewing and editing your Microsoft Word, Excel and Powerpoint files. Not only that, CloudOn can connect directly to your Box, Dropbox, Google Drive and SkyDrive Accounts; AND, the real topper is that CloudOn’s file viewer can view virtually any type of file (including PDF, JPG, PNG, GIF, etc.).

So far, what I am experiencing, is a pretty darn good app that seems to have the right fine tuning in place for working with my Microsoft Office files; PLUS, CloudOn with its’ powerful viewing capabilities will replace many of the separate apps I have installed for those purposes.

The CloudOn Workspace allows you to:

• Use Microsoft Word®, Excel® and PowerPoint® on your Android Tablet and Phone to create, review and edit documents.
• Rename, delete and manage documents with your Dropbox, Box, Google Drive and SkyDrive accounts.
• View virtually any type of file, including: PDF, JPG, PNG, GIF, etc.
• Share files as links or attachments via email directly from the workspace.
• Display, edit or create charts, change formatting, spell check, insert comments, etc into any Word, Excel or PowerPoint files.
• Use the FileSpace to see a log of all the activity on file including edits, notifications and notes.
• Track changes while reviewing Word documents.
• Use pivot tables and insert formulas in Excel workbooks.
• Display and edit transitions in PowerPoint slides and present in full presentation mode.
• Open files directly from your device email accounts as well as Dropbox, Box, Google Drive and SkyDrive.
• Automatically save documents to avoid losing changes.

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Jot Down Your Notes With the NEW Google Keep

Yesterday I came across something that is NEW with Google called Google Keep that just may end up rivaling the likes of Evernote and SpringPad.

Google Keep is a NEW online note keeping service that works in connection with your Google Drive. If you have a Google account, such as Gmail, then your account will give you access to the other Google services such as Google Drive; and now, Google Keep. Google Keep is web based, so you can access it from any internet enabled computer  or device (click here for an example) or you can install the Android version of Google Keep to your Android based phone or tablet (click here for more on this).

From what I am seeing right now, Google Keep is in the very early stages and actually I am not seeing where it is connecting to my Google Drive (yet).  The actual notes are very basic (right now) with no rich text formatting; however, you can add images.

Will this be a competitor to Evernote and Springpad?  Time will only tell whether more features will be added, etc… in order to bring Google Keep up to the speed with Evernote or Springpad. I just thought it to be interesting, that Google is making a service such as this, available.

The biggest concern I have is that Google comes up with these great ideas, then couple years down the road decides to kill them (i.e. Google Notebook, iGoogle, and Google Reader). Personally, I thought Google Notebook was ahead of its’ time and was an excellent service.

You can read more about Google Keep on Google’s Official Blog [HERE].

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Storing and Opening Password Protected PDF Files Online Using Google Drive and SkyDrive

If you are concerned about security and storing personal document type files online, you may want to consider converting the document file to the PDF format, then password protecting the PDF file. Password protection of online files is one of the most requested features out there.

What I stumbled across, through experimentation, is that Google Drive and Microsoft SkyDrive can handle and open password protected PDF files, using their built-in (online) viewers. When you go to open a password protected PDF file using either of these services, you will be prompted for the password, and the PDF file will be opened online, without downloading, using either of these services.

This gives you an additional level of security protection when storing or sharing files using either of these services’ PLUS, the convenience of keeping the file online (and not downloading it). These were the only two file storage (and sharing) services I tested, where this will work; however, there may be other services, as well, that can handle or open a password protected PDF file. I also found that you need to be using a modern web browser, as well.

I know you are probably wondering, how do I convert my file to the Adobe PDF format and how do I password protect it?  The easiest way to do this is to download the FREE Nitro PDF Reader, which has a built in a PDF creator (or printer).

After you have downloaded and installed the Nitro PDF Reader, you will notice that when you go to print a document, you will see that a new printer is on the list called “Nitro PDF Creator (Reader)”.  If you want to convert the document to an Adobe PDF file, simply select the printer labeled “Nitro PDF Creator 2 (Reader”). Basically anything that can be printed on your computer to a regular printer can be printed to “Nitro PDF Creator 2 (Reader)”, including image files, spreadsheets, Powerpoint slides, etc…

Using Nitro PDF Reader you also have the ability to password protect  any PDF file you desire to create. When you go to print on your computer, the print dialog box typically appears. When it appears, select the “Nitro PDF Creator 2 (Reader)”, then click on and select “Preferences”.

Once you select preferences, the “Printing Preferences” dialog box appears. You will then notice a tab labeled “PDF Security”.  Click on that tab, click on “Require a password to open the document”, enter the desired password, then click on the “OK” button, then click on “Print” to generate (and create) a password protected PDF version of the document.

I know this may seem like a lot of steps, but really it is a cakewalk.  After you have created the password protected PDF file, then simply upload the file to either Google Drive or SkyDrive. Your file can now be stored and opened online, with the additional security of password protection.

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Move Your Stuff From One Cloud Based File Storage Service To Another With Backup Box

I happened across this service called Backup Box that gives you the ability to backup and transfer files (and folders) from one cloud based file storage site to another.  For example, let’s say you want to move from Dropbox to Box, then Backup Box is a service that can make the transfer happen in a seamless manner. You can also use Backup Box to schedule and automate backing up files from one service to another.

Backup Box helps you transfer anything to anywhere. We support transfers between cloud storage services like Dropbox, Google Drive, Box, Microsoft SkyDrive, and things like (S)FTP servers and databases!

Switch cloud storage providers

Feel like moving from Dropbox to Box? Or from Google Drive to SkyDrive? Use Backup Box to make the process a snap!

From anywhere to anything

Like from your website to Dropbox. We support FTP, SFTP, Dropbox, and many more.

Backup your entire web site

WordPress, Joomla, Drupal, databases? No problem, back it all up!

Automate your transfers

Easily create schedules to handle transfers when you’re not around.

Iterated transfers

Archive and timestamp your transfers to keep historical data.

Never install a thing!

No plugin, scripts, or any nonsense to worry about. Manage everything from our awesome web interface.

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Send Your Gmail Attachments To Your Dropbox, Google Drive, SkyDrive or Box Accounts

One of the hottest (most popular) Google Chrome extensions and Firefox plugins out there right now is the extension (and plugin) called attachments.me .

Before I get into the telling you more about this extension, you need to know that there are three ingredients required in order to use attachments.me:

1. You must have an account with Google’s Gmail…
2. You must be using Google Chrome or Mozilla Firefox for your web browser…
3. You must have an account with either Dropbox, Box, Google Drive and/or SkyDrive…

This may sound like a lot to ask for, but once you get the ingredients together and cook this up you will end up with something special that makes your email experience very powerful and efficient.

Once you are setup, go to the attachments.me website in either Google Chrome or Mozilla Firefox. The site will automatically recognize the browser you are using and will prompt you to install the attachment.me extension (or plugin). Once you install the plugin, log into your Gmail account and attachments.me will walk you through the process of making the connection between your Gmail account and your online file sharing and storage service(s), as indicated in step 3 above.

The benefits of using attachment.me is this:

Easily send, share and save your attachments to your cloud storage services. For example, if I receive an email with an important document attached, I can send, share and save that document to either my Dropbox, Box, Google Drive and/or SkyDrive account.  I can even pick what folder to save the document to.

You can search for text inside your attachments, not just in the email.

You can establish rules to setup automatic filing. For example, if my brother sends me pictures on a regular basis, I can setup a rule that when an email is received from my brother and it contains pictures, attachments.me will automatically forward the pictures to my SkyDrive account and place the pictures in the pictures folder.

Attachment.me is very secure; using bank level encryption for all communications.

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Create and Customize Your Very Own Quick Access Notepad Using Google Docs

One of my favorite note keeping and note collecting apps is Evernote, but there are times where I just need to jot down a thought, web link, reminder, phone number, etc… without having to navigate my large Evernote collection or having to actually use paper. The post-it note concept, whether paper notes or electronic notes, did not really catch on with me due to the notes being scattered about. I needed something that was simple and within immediate reach.

One solution that I came up with to keep these types of notes, where I could quickly access the notes, was to create my very own quick access notepad using Google Docs (aka: Google Drive).  If you have a Gmail account, you can easily gain access to and start using Google Docs (aka: Google Drive). Google Docs consists of a suite of apps such as: Documents, Presentations, Forms, Spreadsheets, Drawings, etc…).  In my case, to create my very own personal notepad, I used the “document” component.

To get you started, simply open up a new Google Drive “document” where you can let your imagination fly in creating and customizing your own quick access notepad.

In my case, I changed the margins on both sides to 0.5 inches (to take full advantage of the document space), I changed the background color to yellow (to emulate the color of a canary yellow notepad); I inserted a table with two columns with blue table borders (to emulate the line color in a yellow notepad); and finished it up by inserting a header with a title of Rick’s Notepad (in a red font). The fun part about all of this is that it can be customized and changed at any time.

After creating and customizing the notepad, we now need to make it where we can quickly access (and even share) the notepad.  To do this, click on the “File” menu and select “Share”. The “Share Settings” dialog box will appear. NOTE: In my case, I kept my notepad private and did not share it.

Here is the most important part (or key) to making your notepad quickly accessible.

Under “Link to share (only accessible by collaborators)”, you will see a web address. That address is a direct web link (or shortcut) to your notepad. At this point you can copy that web link to anywhere you desire. In my case I inserted it on my browsers bookmark bar, inserted it into my actual favorite bookmarks, and used the link in my Symbaloo web launcher app (which is very cool). Other places to save the link that is possible is your desktop, the Windows taskbar, the Start Menu, etc… This web link (shortcut) allows you to quickly access your notepad directly from any internet browser enabled device (such as your computer, smartphone, tablet pc, etc…).

Once you have this all customized to your personal taste, you can save text, web links, pictures, etc… to your notepad. You can even search for note entries by holding down the “Ctrl+F” keys on your keyboard. NOTE: I highly recommend that you insert a table when you create your notepad so that it can serve to separate the notes.

I have found that the notepad I created, I use more and more everyday, because it’s just plain simple and it works; plus, it gives me a sense of creativity.

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Add Pixlr Online Photo Editor to Your Google Drive

With the inception of Google Drive (Google’s new cloud storage and collaboration service), there are quite a few apps that you can set up that will work hand-in-hand with Google Drive.  One of my favorites is Pixlr.

Pixlr is an online photo editor that gives you the ability to work with photos (and graphics) inside your web browser (no software install is required). If you are already subscribed to Google Drive, you can add Pixlr from the Chrome Web Store. After you have this completed, you will be able to open images from Google Drive right into Pixlr.

An easy way to add apps (such as Pixlr) to Google Drive is to open up your Google Drive, click on the “Create” button, then click on “More”, then click on “Get More Apps”.  When you click on “Get More Apps”, you will be redirected to the Chrome Store where there is a wide (and growing) selection of Google Drive compatible apps.

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