Most of us never think of backing up our email and really do not have a clue to go about it. This is especially true with online email accounts where there is a false sense of security that your email will always be there, when in fact, online accounts are compromised on a daily basis.
To make backing up our email an easy task, a company called MailStore has developed a FREE Windows based software application called MailStore Home that makes backing up (and archiving) your email an easy (on-going) task with the ability to perform lightning fast searches of the archive. Another option (that I really like) is that during the install process you can select to make MailStore Home a portable app, which I personally have included in my tech toolbox (as an option to assist others with downloading and archiving their email AND as a forensic tool).
In my particular case, as an example, I use the portable version of MailStore Home to backup and archive my Gmail account. The cool thing about Gmail is that I use my Gmail account to pull my email from my other online accounts such as Yahoo and Hotmail. As a result, when I perform the MailStore backup of my Gmail account I am able to capture all my email accounts in one archive session. One thing to note is that on the first go round of using MailStore, the backup (archiving) process will take some time depending on the size and number’s of email you have in your account. Typically, I start of MailStore Home, start the archiving process and then let it run while I perform other tasks on my computer.
MailStore Home Supports:
- Internet mailboxes such as Gmail or Yahoo! Mail
- Any POP3 and IMAP mailboxes
- Microsoft Outlook XP, 2003, 2007, 2010, 2013
- Microsoft Outlook ExpA Central Archive for All Emailsress and Windows Mail
- Microsoft Exchange Server 2003, 2007, 2010 and 2013 mailboxes
- Microsoft Office 365 (Exchange Online)
- Mozilla Thunderbird and SeaMonkey
- .EML and other email file formats
For home users, emails are also a valuable source of information. A large amount of data and important files is saved in the form of emails. With MailStore Home you can backup all emails in a central archive, even if they are distributed across different computers, programs or mailboxes. You can do this either on your PC or on a USB drive as a “portable” option.
This way, you will never lose emails again and can search all of your emails extremely fast. You can still reply to or forward archived emails by opening them with a single mouse click in your standard email program.
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