How To Archive Thousands Of Emails In Your Gmail Inbox

September 24, 2016

I’ve been on quite a few computers here recently and have noticed that many people are Gmail users. One thing I noticed is that they do not keep a cleaned out inbox. I have pointed out it is a good thing to archive the emails and get them out of the inbox. By archiving the emails you are simply sending to them to the “All Mail” folder or tag; therefore, they are not deleted. By archiving your mail you will immediately discover that WOW factor where you will start to feel organized…  

The problem is if you have thousands of emails to archive. Gmail will only allow you to select a certain number to archive at a time (which is usually 50 or 100). You can go this route, but it literally could take you hours to clean out your inbox and archive your mail.

The workaround solution to this problem is thisCourtesy of Peter Bonez — Data Science in the Nation’s Capital

  1. Enter in:inbox into the search bar
  2. Press the search button or press return to run the search
  3. Click on the small down arrow on the search bar and select Create filter with this search
  4. Click OK when warned that the filter will not apply to new mail
  5. Select Skip the Inbox (Archive It) and Also apply filter to X matching conversations.
  6. Click Create Filter

IMPORTANT: Gmail will think for a moment, then poof! your inbox will be empty, with all your mail tucked away safely in your archive. It’s a good idea to delete the filter you just created to avoid unwanted behavior. Just navigate Settings –> Filter and delete the in:Inbox filter.

Make Simplenote Along With Google Drive (and Docs) Your Premiere, Powerful, and FREE Note Keeping App

August 18, 2016

As I mentioned recently, I made the switch from Evernote and OneNote to Simplenote to meet my note keeping demands. To keep this article short, a supplement option to Simplenote that I started to use is Google Drive (and Google Docs). I love the idea that Simplenote is super fast (and TOTALLY FREE) and the reason for that is that it is strictly a text based application; however, there were those occasions where I wished I could pull up a document, or picture using Simplenote.

Simplenote and Google Drive

The solution I came up with, that is working better than I ever expected, is to use the “markdown” feature in Simplenote to create links in a note that will link to and pull up a document, picture or any file from my Google Drive (or Docs). In Google Drive I created a folder called “Simplenote Links” and then created subfolders that matched the tags I used in Simplenote. For example, if I had a batch of notes in Simplenote tagged as “Rick”, then I created a folder in Google Drive (under the “Simplenotes Link” folder) called “Rick”. This method provided a way to keep the documents organized, based on my Simplenote tags. Keep in mind, any document you want to link to in Google Drive, you will have to get the shared link for that document.

The beauty to this is that I can use the power of Google Docs to create impressive documents and the simplicity (and speed) to find and load those documents by using Simplenote. This is especially remarkable on my smartphone, when I am out and about: and, need to locate a document quickly. Another plus to this is that the documents in Google Drive that I use for this purpose are synced and backed up to my home based computer.

The hardest part of all of this, and it really is not hard at all, is to create a note using “markdown”. When I have a note that I need to link to a specific document or file (or folder) in Google Drive, I simply create the note with a link using “Markdown”. 

What is Markdown? The best definition I found for markdown was at Lifehacker:

At its core, Markdown is a super simple way to add formatting like headers, bold, bulleted lists, and so on to plain text. It was originally designed to be an easy alternative to HTML, and allows people to create web pages with no HTML experience—but it’s also a great way to organize notes, to-do lists, and other things. It has all the advantages of plain text, but with the organizational power of a word processor. The end goal is a minimalist writing system that you can use to get your thoughts down, and then export them elsewhere without worrying too much about the appearance. — Source: Lifehacker

Here is a sampling of using markdown in Simplenote and one of the examples below shows you how to create a link, using markdown, in Simplenote.

# heading 1

## heading 2

### heading 3



***Italics and Bold***



I know to most, this may sound like a geeky way to keep notes; but, I am telling you this works and it works great… The best part of it all is that Simplenote and Google Drive (Docs) are FREE… Also, both applications work on a variety of OS platforms, making it widely available from nearly every device we use.

Windows 10: Using The File History Feature To Backup Your Personal Files

July 18, 2016

Let’s face it, you probably do not backup your personal files on your Windows 10 computer. When I talk about personal files, I am talking about your photos, videos, documents, etc… that are personal to YOU. I know you may say it doesn’t really matter, but it will. I have found that when computer users (including myself) lose files it sort of does something to you. You actually will feel that a loss has occurred and feel helpless in recovering from that loss.

An “automated” backup solution for Windows 10 users is built right into the operating system that I have found to be very easy to use. It is called “File History”… Below you will find a short video from BTNHD that will quickly get you up and running with using File History. What I like about File History is that you can fully configure it to backup any folders that you choose (to an external hard drive), at different time intervals (making it fully automated), and the option of how long you want to keep revisions of your files. I encourage you take a look at File History, learn how to use it, and save yourself some misery when that computer crash occurs…

How To Use Windows 10 File History Feature!

What To Do If You Forget Your Android Passcode Or Pattern Lock

May 17, 2016

Recently, I posted an article, “Protect Your Android Apps From Unwanted Access” to emphasize the importance of securing your phone to prevent unwanted access (especially if the phone is lost). On my Android phone I have the phone locked down with a passcode that is managed through the phone’s security settings. If I lose my phone, someone has to get past that level of security before they will be able to access the contents on the phone. The question that is often posed with this type of security is; “What do you do if you completely forget the passcode (or pattern lock)???”…  There are options available…

I encourage you to visit, Joy of Android, and read the “how to” article (How To Unlock Android Phone If You Forget the Password Or Pattern Lock) to learn about (5)-five different methods that you can work through to get back into your phone; from, the less aggressive method of using your Google account information to the most aggressive method of resorting to a factory reset. Each of these methods require having some knowledge of your phone and other account information.

How To Unlock Android Phone
If You Forget the Password Or Pattern Lock

Unlock Android with Forgotten Password

Don’t Miss This Post From “Ask A Tech Teacher” – 10 Excel Spreadsheet Tips

May 9, 2016

Jacqui at “Ask A Tech Teacher” has compiled a list of ten excel spreadsheet tips that was most viewed by her readers… These same tips can be applied to Google Sheets, as well. I encourage you visit the site to learn more (You will not regret it…)…

spreadsheet lesson plans