If you are concerned about security and storing personal document type files online, you may want to consider converting the document file to the PDF format, then password protecting the PDF file. Password protection of online files is one of the most requested features out there.
What I stumbled across, through experimentation, is that Google Drive and Microsoft SkyDrive can handle and open password protected PDF files, using their built-in (online) viewers. When you go to open a password protected PDF file using either of these services, you will be prompted for the password, and the PDF file will be opened online, without downloading, using either of these services.
This gives you an additional level of security protection when storing or sharing files using either of these services’ PLUS, the convenience of keeping the file online (and not downloading it). These were the only two file storage (and sharing) services I tested, where this will work; however, there may be other services, as well, that can handle or open a password protected PDF file. I also found that you need to be using a modern web browser, as well.
I know you are probably wondering, how do I convert my file to the Adobe PDF format and how do I password protect it? The easiest way to do this is to download the FREE Nitro PDF Reader, which has a built in a PDF creator (or printer).
After you have downloaded and installed the Nitro PDF Reader, you will notice that when you go to print a document, you will see that a new printer is on the list called “Nitro PDF Creator (Reader)”. If you want to convert the document to an Adobe PDF file, simply select the printer labeled “Nitro PDF Creator 2 (Reader”). Basically anything that can be printed on your computer to a regular printer can be printed to “Nitro PDF Creator 2 (Reader)”, including image files, spreadsheets, Powerpoint slides, etc…
Using Nitro PDF Reader you also have the ability to password protect any PDF file you desire to create. When you go to print on your computer, the print dialog box typically appears. When it appears, select the “Nitro PDF Creator 2 (Reader)”, then click on and select “Preferences”.
Once you select preferences, the “Printing Preferences” dialog box appears. You will then notice a tab labeled “PDF Security”. Click on that tab, click on “Require a password to open the document”, enter the desired password, then click on the “OK” button, then click on “Print” to generate (and create) a password protected PDF version of the document.
I know this may seem like a lot of steps, but really it is a cakewalk. After you have created the password protected PDF file, then simply upload the file to either Google Drive or SkyDrive. Your file can now be stored and opened online, with the additional security of password protection.
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