Gmail Can Now Convert Text To Interactive Links (whenever phone numbers, addresses or emails are detected)

September 19, 2017

Gmail on the web, Android and iOS can now convert text to interactive links whenever a phone number, address or email is detected. If a phone number is detected in Gmail, you can now click on the phone number and the default phone app will launch to initiate the call. If a postal mailing address is detected in Gmail, you can now click on the address and Google Maps will be launched. If an email address is detected in Gmail, you can now click on the email address and the default email app will launch. The objective of this new feature is to save you time from having to copy/paste this information from one application to another.


SOURCE: G Suites Updates Blog


How to remove the “FWD” in forwarded Gmails…

July 20, 2017

As I continue to work on my project of How To Use A Gmail Account To Create Your Own Customized Note-Taking App, I am sure learning a lot about Gmail. For example, I wanted to know if you can remove the “FWD” in the subject line in a forwarded Gmail? I could see where this could be useful; especially, when you don’t want the recipient (such as a customer) to know that it was an email you received from someone else and then forwarded it to them. In my case, where I am using one of my Gmail accounts exclusively as a note-taking app, by removing the “FWD” would help me clean up any notes I had edited (forwarded) and ultimately would give the appearance of a true note-taking app (such as Evernote, OneNote, and Simple Note).

After some exploring, I found that you can easily remove the “FWD”. You just have to look for it. When you forward a Gmail you will notice a small box (see screenshot) with an arrow pointing to the right (which indicates it is a forwarded Gmail) and beside that arrow, you will see a small arrow pointing downward. Click on that arrow and a drop-down menu will appear. On that menu, click on “Edit Subject”. After you click on “Edit Subject” you will be permitted to edit the subject of the email; for which you can remove the “FWD” and actually change the subject line to anything you want. Also, after you have completed editing the subject line, go into the body of the email and remove any other extraneous text that you typically would see in a forwarded email. Once you get this cleaned up, the recipient will never know the email was forwarded.

SOURCE: What’s On My PC – How To Remove The “FWD” In Forwarded Gmails


Using The Fireshot Browser Extension To Email Web Content To My Gmail Note Taking Account

July 16, 2017

This is sort of a repost of two things that go hand-in-hand… I recently posted the article, “How To Use A Gmail Account To Create Your Own Customized Note-Taking App“; AND ALSO, back in December posted the article, “FireShot – Google Chrome Extension to Take Screenshots“.

My project of customizing and using a Gmail account solely as a note taking app is working better than I ever anticipated and better than the other note-taking apps I was using (such as Evernote, OneNote, and Simplenote). I don’t see me going back to anything else. Just too many benefits with using the Gmail platform…

One benefit that I am taking advantage of is the FREE version of the Fireshot browser extension which allows you to capture an entire web page, the visible part of a page or a specific part of a page (that you can select). Where the benefit to me with this is that Fireshot has an option where you can use Gmail to send whatever it is that you clipped (in the PDF, PNG or JPEG formats). I prefer the PDF format due that after the conversion is made, the links in the captured page are active. Many of the other note taking apps have browser extensions that allow you to clip web site text, pictures, pages, etc… I can now do the same (and better) by using Fireshot to email web content to my Gmail Note Taking account. Fireshot is available as an extension for Firefox, Chrome, Opera or IE.

SOURCES: Fireshot and How To Use A Gmail Account To Create Your Own Customized Note-Taking App


How To Create and Set A Web Link To Go To A Specific Gmail Account

July 9, 2017

I currently have 4 different Gmail accounts that I access for 4 different purposes… One of these accounts, I wanted to directly access via a web link, is an account that I am using for note taking purposes (see the article on this). After doing some research you can link multiple Gmail accounts together through your main account, for which I already do; however, I wanted to create a web link that would take me directly to my note taking account, so that I could add that link to my Start.me home page.  Start.me is an awesome way to organize, access and quickly launch your favorite bookmarks on your own customized home page. I have been using Start.me for several years.

After doing some research, to set a specific Gmail account to open via a web link, you should use the following link:

https://accounts.google.com/AccountChooser?continue=https%3A%2F%2Fmail.google.com%2Fmail%2Fu%2F%3Fauthuser%3DUSERNAME%40DOMAIN&service=mail&Email=USERNAME@DOMAIN

replacing USERNAME@DOMAIN.COM with the email account address.

This currently is working well, unless Google changes something.  In the event you are not logged into the account, you will be prompted to login as normal.


How To Use A Gmail Account To Create Your Own Customized Note-Taking App

July 6, 2017

Evernote, OneNote, and SimpleNote are the note-taking apps that we all hear about. I have accounts with all three and have used them extensively; however, I just cannot get settled with any of them. I initially started out with a free Evernote account; then, Evernote ended up limiting what a free user could do. OneNote, great note-taking app; however, I was never completely satisfied with the app, due to its’ slowness (in loading and performing searches). Simplenote, which is text based only (with some markup language) is ok if all you want to do is save text-based notes.

After using all three of these, I kept thinking, there has to be a better way. This is when I came up with the idea of creating and using a Gmail account specifically for note-taking (or note keeping). Think about it. anything you find on the internet can be sent directly to a Gmail account; plus, on my Android phone, I can share (or send) just about anything to a Gmail account (i.e. scanned documents, photos, etc…). Gmail also has the labeling feature built-in where hierarchical note categories can be created (or labeled); plus, it has the ability to create rich text based notes (using the email editor). The real clincher with this is Gmail’s (Google’s) powerful search capabilities, 15GB of storage, and the ability to attach documents using Google Docs. I have been working with this idea and the key point in making it work is that the account should be strictly used for note-taking (or note keeping) purposes only; and, not for daily email purposes. In other words, my Gmail note-taking account is a completely separate account from my main Gmail account.

Below are the steps I took to create (in appearance) my own personal note taking (or note keeping) app using a Gmail account as the container to store stuff (notes, pics, docs, etc…) that are important to me. 

Step 1: Create a new account at Gmail.com. Give the account a name that you will recognize for note-taking purposes.

For example, “johndoe.notebook@gmail.com” …

Step 2: Once the account has been created, one of the first things I did was change the theme so that it stood out. Go to the “cogged gear” icon, at the top right side of the Gmail window and click on “Themes”. The theme I selected was one called “High Contrast”, which gives it the look of a note-taking (or note keeping) app — (see screenshot below).

Step 3: Go to the “cogged gear” icon and click on settings.

Step 4: Under the “General” tab, scroll down and turn the “Conversation View” to “off” and if you like, scroll down to “My Picture” and add a profile picture. In my case, I used a notebook icon. When done, scroll to the bottom and click on “save settings.

Step 5: Go back into the “Settings” and under the “Labels” tab, hide all labels with the exception of the “inbox” and “drafts” labels. Scroll down to the “Create Labels” section. This is where you can create your own label categories. You can always add or remove labels, in the future, from this section.

Step 6: Under the “Inbox” tab go to the categories section and “uncheck” the categories that are shown; then, scroll to the bottom and and click on “save settings”.

Step 7: Go back into the “Settings” and under the “Labs” tab scroll until you see “Preview Pane”. Once found, click on “Enable” to activate the “Preview Pane”; then, scroll down and click on “Save Settings” which will return you to the main Gmail screen.

Step 8: We’re almost done… Now that you have activated the “Preview Pane”, you will see a toggle icon (for the Preview Pane) with a down arrow. Click on the down arrow and select “vertical Split”.

After completing the aforementioned step, your Gmail note-taking app should look something like this:

Click Here For Larger View

When composing a new note, within your Gmail note-taking account, click on “Compose” to draft your note. When finished drafting your note send the note back to yourself. Once it lands in the inbox, assign a label to it. I also use my main everyday Gmail account and my Android Smartphone to send important stuff to my Gmail note-taking account. Another point to make is that I do not move anything from the inbox; unless, I am deleting (or archiving) a note

To draft an existing note, I search for the note, click on “Forward”, make my changes, then forward it back to my Gmail note-taking account; then, I delete the original. When I see that a note has FWD that tells me at one point it has been changed.

In the end, as I continue to work with this, I am finding that the concept of customizing and using a Gmail account as a note-taking app has far exceeded my expectations…


How To Remove The Formatting When Copying and Pasting Text Into Gmail

June 20, 2017

Some of the simplest of things is the best to learn… Have you ever pasted text into Gmail that you may have copied from, say a website, and it keeps the original formatting of the text? Below are the steps to take to remove the formatting and convert the text to plain text only.


Geek Squeak #17-021: Save Your Butt With Gmail’s “Undo Send”

June 7, 2017

A feature that I activated in Gmail, many moons ago (back in 2015), is the “Undo Send” feature. You can activate “Undo Send” in your Gmail settings by clicking on the “gear icon” (top right side), then click “Settings”; then, scroll down until you see “Undo Send”.  Click in the box, next to “Enable Undo Send” and then select the delay time before the email is sent.  In my case I selected the maximum setting of 30 seconds. MAKE SURE you then scroll to the bottom of settings screen and click on “Save Settings”.

Now that you have activated this feature, when you go to send an email, at the top of the screen you will see what is displayed in the screenshot below, with the option to “undo”. If you click on “undo”, the email will not be sent.

I highly recommend that you activate this feature. I don’t know how many times, using that feature, that I have canceled sending an email, to make a correction and/or had second thoughts about sending the email.


Thank You For Visiting

MAKE SURE YOU ALSO VISIT

Main Page

Bookmarks4Techs  –  GEGeek  –  Downloads
Tech News  –  Tech Deals  –  Archives (of all articles)


Leave A Comment