How to set up Google Authenticator for a Gmail account – AddictiveTips

Two factor authentication is normally set up with a phone number. When you sign in to an account secured with 2FA, a code is sent to your phone and the code needs to be entered on the sign in page in order to get into the account. The only problem is that if someone really wants to get into your account, a phone number isn’t the best tool to use to secure it. You can use alternative methods for 2FA. If you’re using it for Gmail, you can use the Google Authenticator app. Here’s how to set it up for a Gmail account.

Continue Reading @ Addictive Tips

Gmail’s new filters make it easier to search your email – Yahoo Finance

Gmail’s search is getting a significant update that will allow users to more easily narrow results to help them find a specific email. Before today, users could type in search filters by hand (e.g. label:work, has:attachment, from:marketing@company.com, etc.) or use the drop-down box to perform an advanced search. But these options were less obvious, cumbersome and therefore under-utilized by many Gmail users. With the upgraded version of Gmail search, new filters — which Google calls “search chips” — will appear directly below the search box for simple, one-click access.

Source: Gmail’s new filters make it easier to search your email

Notifier for Gmail™ – FREE “Open Source” Browser Extension

If you are using Google Chrome or a Chromium based web browser, here is a browser extension, called “Notifier for Gmail“, that will notify you of your incoming Gmail (even from multiple accounts). I currently have “Notifier for Gmail” configured to check my account every 60 seconds. A tone alert is generated when I have mail. You can then click on the toolbar icon to check and manage your email. When there is no mail, you can click on the icon and go directly to your Gmail account.

Gmail™ Notifier is an open-source project that notifies you about incoming emails from all your Google Mail accounts and labels.

Features:

  • No requirement to enter your credentials.
  • Multiple account support
  • Multiple label support
  • Low bandwidth usage by using RSS technology
  • Mark as read, report spam, trash or archive messages right from browser’s toolbar

Source: Notifier for Gmail™ – Chrome Web Store

Best Method I Found To Download, Organize and Archive Your Gmail

Recently I have been working to clear out my Gmail account to stay under the space quota I am allocated at Google. I am someone that saves every email that I send and receive. In my focus of accomplishing this task I recently posted two articles that may be helpful to people who are in the same boat I am in. Both of these articles will help you understand the Google process and what you need to do manage the FREE space you are allocated. Once you surpass the FREE space allocation, Google wants to “sell you” additional space at a subscription rate.

Understanding Your Google Account Online Space Allocations
(for Gmail, Google Drive and Google Photos)

How to “Bulk” Delete Old Emails in Gmail

One of the questions I had when I started this cleaning out process was is there a way to download and save my old Google Gmail emails?

Google will tell you to go to their “Google Takeout” site where you can select and download all of your data (not just emails). That may sound easy, but I have found is that Google packages up your data, whether it is photos or emails, and wraps up that data in downloadable zip files that lack no organization whatsoever and 99% of people will not understand how to do this anyway. Is this a tactic to push people toward buying more space?  Don’t know, but looks like a messy process to me and will only waste your time.

Best Method I Found To Download and Archive Your Gmail:

The method I use to download and archive my Gmail is a third party software application (that is FREE) called MailStore Home.

Continue reading “Best Method I Found To Download, Organize and Archive Your Gmail”

How to “Bulk” Delete Old Emails in Gmail

This is a great way to “bulk delete” (clean out) a Gmail account when you are near your allotted space limit. Thank you to Laptop Mag for these instructions.

In the search bar, you can type the date in a YYYY/DD/MM format to filter out emails before a certain date. If you type before:2014/01/1, you’ll see a list of all of the emails you received prior to Jan. 1, 2014.  You can also search by how old emails are. If you type older_than:1y, you’ll receive emails older than 1 year. You can use m for months or d for days, as well. If you want to delete them all, click the Check all box, then click “Select all conversations that match this search,” followed by the Delete button.

Source: How to Delete Old Emails in Gmail | Laptop Mag

Gmail will now let you attach emails to your emails | The Verge

The mailing system will soon allow its users to send emails as attachments without having to forward or download them first. Or as Google puts it, “You can now attach emails to other emails in Gmail.”

Fervent emailers can attach as many emails, which will appear as an .eml file, as they like. Users who love to have multiple tabs open may also be pleased to hear that the attachment will open in a new window.

Source: Gmail will now let you attach emails to your emails – The Verge

Using A Dedicated Gmail Account for Note-Keeping

I have been exploring the various note keeping applications (Google KeepZoho NotebookSimplenote, and Standard Notes ) and thought I had settled on Microsoft OneNote; then, the light bulb went off. Back in August 2019, I had posted an article I had composed titled, “Quick Tip: How To Turn A Gmail Account Into A Powerful Note-Taking And Note-Keeping App“. Folks, what I posted in that article about using a separate Gmail account (from your normal email account) as a note-keeping and note-taking app really does work.

The key is: Use this separate account for note and document storage only; not for email. The most important thing in doing this is to use the tagging feature in Gmail to categorize your notes (see screenshot below). You can let your imagination fly by using all the powerful features associated with Gmail (especially the search function). In the end, I created a cross-platform note-keeping and note-taking app that works hand in hand with all the Google services, on all device platforms, with 15GB of storage; ALL, for FREE.  I even prettied up my creation with a theme (that is an option that is built into the Gmail platform). The real beauty is that I can send anything to this Gmail note-keeping account from my phone, my browser and from my main email; then, organize the content accordingly.

Screenshot of my
Gmail Note-Keeping App

Source: This article is an excerpt from Today at What’s On My PC – November 18, 2019

The “Dark Theme” Option Is Coming To Gmail (for Android and iOS) – Here is how to activate it…

Per a GSuite blog update, it may take a while (up to 15 days) before you see it on your device(s).

Below is how to enable dark mode in Android and iOS.

How to enable dark theme in Gmail on Android: 

  • To enable dark theme on Android 10:
    • In your Android Display system setting, set your device to Dark theme—Gmail will automatically respect the system default setting.
    • On Pixel, when Battery Saver is enabled, Gmail will default to Dark theme automatically.
    • Or, in Gmail go to Settings > Theme and select “Dark”.

How to enable Dark theme in Gmail on iOS: 

  • For iOS 11 or 12, enable Dark theme by going to Settings > Dark Theme.
  • To enable dark theme on iOS 13, you can:
    • Set your device to dark theme in iOS Settings, and Gmail, by default, will automatically respect the system default setting.
    • Or, in Gmail go to Settings > Theme and select “Dark”.

Source: G Suite Updates Blog: Dark theme is coming to Gmail for Android and iOS


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Quick Tip: Four “Must Learn” Gmail Search Operators

I have been using Gmail since its’ inception and as a result, I literally have thousands of email that have accumulated in the account. Searching for a specific email in a sea of thousands of emails can be a daunting task. Many times I can simply enter the person’s name into the search box to find the email I am looking for; however, there are times where I need to use special search operators to quickly narrow down the result. This is where I have taught myself to use these four search operators to narrow down exactly what email I am looking for.

Specify the sender… 

from:
Example: from:amy

Specify a recipient…

to:
Example: to:david

Specify a recipient who received a copy…

cc:
bcc:
Example: cc:david

Words in the subject line…

subject:
Example: subject:dinner


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Quick Tip: How To Turn A Gmail Account Into A Powerful Note-Taking And Note-Keeping App

Evernote, OneNote, and SimpleNote are the note-taking apps that we all hear about. I have accounts with all three and have used them extensively; however, I just cannot get settled with any of them. I initially started out with a free Evernote account; then, Evernote ended up limiting what you could and could not do. OneNote, great note-taking app; however, I was never completely satisfied with the app, due to its’ slowness (in loading and performing searches). Simplenote, which is text-based only (with some markup language) is ok if all you want to do is save text-based notes.

After using all three of these, I kept thinking, there has to be a better way. This is when I came up with the idea of creating and using a separate Gmail account from my personal Gmail account to specifically store notes, documents, etc. Continue reading “Quick Tip: How To Turn A Gmail Account Into A Powerful Note-Taking And Note-Keeping App”

A New Gmail Feature Will Soon Be Checking Your Grammar

According to an article posted by Taylor Kerns, at Android Police, “Gmail will soon let you know just how bad your grammar sucks” with a new built-in grammar checker (and enhanced spellcheck that will auto-correct spelling errors). The rollout of these features are scheduled in September for G Suite users; with no rollout date set at this time for regular Gmail account users at home (like you and me). For us at home, be patient, it will come; and, when it does this will be a welcome addition.

Source: Android Police – Gmail will soon let you know just how bad your grammar sucks


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Quick Tip: How To Send (and Request) Money Using Gmail

Who would have ever thought you would be able to send (and receive) money using email. With Google’s Gmail, you can. When composing an email in Gmail, at the bottom, you will see a “$” sign. If you click on that “$’ sign you will be walked through the process of sending money where a Google Pay, Debit or Bank Account is required. You can send the money to any email recipient, does not have to be another Gmail account, and it is free so long as you have one of the three bank accounts as mentioned. The first time a recipient receives money through Gmail, they will need to add a debit card to transfer the money to. After that first time, whenever someone sends money through Gmail, it will automatically and seamlessly transfer to that card.  You can also “request” money using the Gmail ‘$” feature, as well.


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