Great Microsoft Excel Tips (and a BONUS)

Kudos to The Windows Club for giving us FIVE great Microsoft Excel Tips (that I know I will be using). Whether you are learning Excel or already a seasoned user, visit The Windows Club to learn about Microsoft Excel Tips to Save Time and Work Faster …  

Microsoft Excel Tips

The five tips they have listed are:

1. Multiple Lines in a Cell

2. Add Cell Values Quickly

3. Create Chart Templates to reuse

4. Create Chart from different cell values

5. Use Names in Formulas to Understand Easily


As a bonus, I went on the hunt for other Excel Shortcuts (see below) that may be helpful and found the following resources (that can be printed for future reference).

 CTRL combination shortcut keys

Function keys

Other useful shortcut keys


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Free Online OCR Service To Convert Scanned PDF And Images To Editable Text

There are numerous PDF converters available that claim to convert PDF files to Microsoft Word or Excel documents. What typically occurs is that the converter turns the PDF into an image and then inserts the image into the Word or Excel document. The end result is that you still cannot edit the contents or text in the inserted file. 

SOLUTION: Go to Online OCR , sign up for the FREE account, upload your PDF and the magic will happen (the file will actually be converted to a Word or Excel document that you can work with). Online OCR is an online optical character resolution service that does a fine job of extracting text from PDF and image files. Online OCR recently saved me from re-typing a four page PDF file where I needed to edit the text in the PDF. I uploaded the PDF to Online OCR and the service did an excellent job of converting the file to a readable and editable Microsoft Word file format.

Online OCR is a free web-based Optical Character Recognition software (OCR) that allows you to convert scanned PDF documents (including multipage files), faxes, photographs or digital camera captured images into editable and searchable electronic documents including Adobe PDF, Microsoft Word, Microsoft Excel, Rtf, Html and Txt. also allows and supports:

  • automatic image rotation
  • full-page deskew on images
  • creation black and white images from color and grayscale image file
  • retain non-text color regions for reinsertion into the output document

The Poor Man’s Microsoft Office

This article is sort of a repeat from a previous article, A FREE Alternative to Microsoft Office And Especially Microsoft Word, that highlighted the poor man’s version of Microsoft Office, called Kingsoft Office Suite Free 2012Note:  From what I am reading, the 2013 version will be available soon.

Kingsoft Office Suite

Kingsoft Office Suite Free 2012 is perhaps the most versatile free office suite, which includes free word processor, spreadsheet program and presentation maker. These three programs help you deal with office tasks with ease:

Writer – Efficient word processor;
Presentation – Multimedia presentations creator;
Spreadsheets – Powerful tool for data processing and data analysis

Although it is a free suite, Kingsoft Office comes with many innovative features, including a paragraph adjustment tool, and multiple tabbed feature. It also has Office to PDF converter, automatic spell checking and word count features. In this latest version, new features such as watermark in document, and converting PowerPoint to Word documents are also supported.

I have been so overly impressed with the compatibility of Kingsoft with Microsoft Word, Excel and Powerpoint that I wanted to let you know (again) that you can save a considerable amount of money by using Kingsoft instead of Microsoft Office. I often see folks, at home, buying a computer then throwing in the Microsoft Office Suite which really ramps up the cost of the entire package. Kingsoft is FREE, Microsoft Office is not! For the home based user, Kingsoft will get the job done.

If you are a student or business person where Microsoft Office is the main working software product, then I can see possibly buying Microsoft Office for your home computer; otherwise, don’t waste your money, give Kingsoft a try.

There is also an Android version available, as well.

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The Best Choice For Your Mobile Android Office

If you are an Android device owner (smartphone or tablet) and you are a Microsoft Office user it is important to have the ability to create, view and edit Microsoft Word, Excel or Powerpoint files, while on the go.

The android app that I settled with, that is FREE, is the acclaimed Kingsoft Office for Android. I have tested nearly every android app out there that is capable of creating, viewing and editing Microsoft Word, Excel and Powerpoint files, and Kingsoft Office is, in my opinion, the best choice and the most accurate.

Kingsoft Office for Android

Kingsoft Office for Android is the only Android mobile Office with full-features FREE. It is currently the No.1 FREE Business App in the Google Play Market. Over 12 million people worldwide are using this mobile office app to edit, share, and collaborate on the go. It is widely used in various popular mobile phones like Samsung and HTC. For Samsung Galaxy Note, we have a special installer, learn more.

Two of my favorite features are the ability to read Adobe PDF files and the ability to upload and download files on, Google Drive and Dropbox, directly from the file manager built into the app.

Feature List:

  • Desktop Widget
  • Writer for Android
  • Spreadsheets for Android
  • Presentation for Android
  • File manager
  • Input file formats: Support 23 kinds of files, including DOC/DOCX/TXT /XLS/XLSX/PPT/PPTX/PDF
  • Output file formats: Microsoft Word, Excel and PowerPoint 97 to 2010 formats: .doc, .docx, .txt, .xls, .xlsx, .pptx and .pdf.
  • Share documents via Email
    and Cloud Storage.
  • Easily open, view and send
    Email attachments.
  • Upload and download files
    on, Google Drive and Dropbox.
  • The interface is simple and easy to navigate.
  • The thumbnail wall helps you to find the recently opened files quickly.
  • The Desktop Widget provides convenient document previewing and editing functions.



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A FREE Online PDF to Excel Conversion Service

A reader of the blog recently contacted me and pointed me to an online PDF to Excel Conversion Service that is quite nice. What is unique here is that we typically see converters that specialize in moving (or converting) documents to the PDF format; not the other way around. I checked out this service and found that PDF files where tables were embedded converted nicely and represented both the row and column structure (as seen in Excel). Once the table is in the Excel format you can then implement your formulas and calculations as you would in an Excel spreadsheet.


According to the privacy policy of this service, any files you upload to be converted are deleted automatically following the conversion AND the converted file remains on the server for a period of 24 hours to give you enough time to download it. There is a 30 MB limitation on the file you desire to upload and convert.



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Get It While You Can – Microsoft Office Starter 2010

Typically when you buy a computer these days, you will see Microsoft Office Starter 2010 included in the deal. Microsoft Office Starter 2010 includes Microsoft Word and Microsoft Excel, with limited functionality and is ad supported.

Recently, on the blogging circuit, I noticed that it was discovered that Microsoft Office Starter 2010 could in fact be downloaded, via Microsoft supported servers. Whether this was a hiccup in Microsoft’s managing of those servers or they simply opened the gate to generate attention, it is unknown. Since that time the gate has been closed; however, I did find two other sites where you can get this download.

Again, I want to point out that Microsoft Office Starter 2010 only includes Microsoft Word and Microsoft Excel (with limited functionality); however, do not let this deter you. I tested both of these applications and found they are very good; especially, if all you need is basic word processing and spreadsheet capabilities. Actually, knowing what I know about people using software, the basic will actually seem to them to be advanced.  In other words, it will probably suffice for 90 percent of everyone out there, at home, to perform the functions you will need (and more). If you are advanced business user, or a Microsoft Office power user, this is not for you. Also, do not let the “ad support” deter you.  The ad is small and unobtrusive…  Bottomline is this, if you want to save a whole lot of money and want a good word processor and spreadsheet application, then get this download (see below).

Microsoft Office Starter 2010

Ok, as of the date of this post, there were two locations I found to download Microsoft Office Starter 2010:





As an added note, if you may be wondering…  I am running Microsoft Officer Starter 2010 alongside the full blown version of Microsoft Office 2003 with no problems.



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